A tribal meeting is organized by a “chief” who holds it twice a month on the same day and ideally the same time. For example, the Poznan tribal meeting is held on the first and third Thursday of every month. The day before the meeting, the chief sends text messages or PM’s to confirm the meeting location and time, and shows up on time. He may also have to reserve a space in a cafe, bar, or restaurant.
The chief acts as an independent organizer and unofficial moderator. During the meetings, he facilitates the conversation by making guests feel welcome. The most important task of the chief is to be consistent in holding regular meetings. A suitable chief should already know some possible members in his city and be a member of the community for at least 6 months.
After a couple initial meetings, the chief will then ask one of the more regular attendees to be an “elder” who runs them in case of his absence.
The main organizing venue for meetings is RVF using the PM system. Email will also be used for ROK organizers. Meeting locations should not be posted publicly.
Starting A Meeting
To start a meeting, a potential chief can use the forum PM system to contact men in his city and also make an announcement in the meetups subforum. He can organize it in any way he sees fit.
Once he has had four sequential scheduled meetings, he can contact me via this form with the tribe name, city, schedule, and elder profile URL. He will then be declared chief and the new tribe will be added to the official map. Potential chiefs do not need to contact me beforehand or get permission to start a tribe. Simply start organizing and contact me after you’ve had four meetings in a row.
The name of the tribe should be related to a local landmark, historical figure, or street that is not already taken by another tribe (examples: Kensington, Georgetown, Swiety Marcin, Derebasivskaya).
The most ideal size of a meeting is 3-7 men, small enough to ensure that everyone can speak as one group while large enough to spur interesting dialogue. Once it goes beyond 10 men, side conversations develop and it turns into more of a cliquish happy hour, but it is ultimately the choice of the chief.
Meetings can be held publicly at cafes, quiet bars, or casual restaurants. They should be consistent in taking place within the same area of a city, either in the same venue or split between the two or three venues.
Maximum Meeting Size
If the meetings get too large or hard to manage for the chief, it is time for a tribal split, where the elder (or another attendee) organizes a new meeting on a different schedule and in different venues.
For example, if the main meeting is on the 1st and 3rd Thursday every month, the elder may start a meeting on the 2nd and 4th Wednesday every month in a different part of the city that may appeal to other men who weren’t able to consistently attend the main meeting.
The elder will now become a chief of his own meeting and eventually select an elder. The existing chief of the established meeting will also select a new elder to replace the one that left. A man can not hold more than one role simultaneously.
The main idea is to keep meetings regularly held in a range of 3-7 attendees. A large city may end up having multiple tribes while a small city may never have more than one.
Each tribe should take on the personality of its members and city, so there are no firm rules on how to conduct a meeting except for the following:
A minimum of two scheduled meetings per month. There may be a temptation to do a weekly meeting but these may become stale and cause chiefs to burn out. It would be wise to start slow.
No women at the meetings.
No commercial activity or sales pitches.